Everything your preschool needs,
nothing it doesn't
From check-in to billing, from teacher logs to parent updates — one integrated platform designed for the way preschools actually work.
Check-in & Attendance
Photo capture, temperature logging, authorized pickup tracking, and instant parent notifications — all in one buttery-smooth flow.
- Manual check-in with student photo capture
- Bluetooth thermometer integration
- Authorized pickup person selection
- Instant parent notification (< 5 seconds)
- Visitor sign-in/out logging
- Complete attendance records with timestamps
Emma Lim
Checked in at 8:02am
Aiden Tan
Pending check-in
Parent notified instantly
Age-Adaptive Activity Logging
Different ages need different tracking. CubbyBunny automatically adapts the interface — infants get feeding and nap tracking, toddlers get potty training, preschoolers get learning observations.
- Infant: Milk/feeding, diapers, naps, tummy time, medication
- Toddler: Meals, potty training, naps, mood tracking
- Preschool: Meals, learning activities, social interactions
- Photo attachments on any activity
- Batch logging for class-wide activities
- All logs trigger instant parent notification
Quick log: Sophie K.
Complete Billing & Payments
From fee management to subsidy calculations to payment collection — handle everything without spreadsheets. Native integration with Xero and QuickBooks.
- Automated invoice generation (monthly or term-based)
- ECDA Basic & Additional Subsidy calculations
- GST handling (configurable before/after discounts)
- Stripe, cash, cheque, NETS, GIRO — all supported
- Credit notes and deposit management
- Native Xero & QuickBooks integration
Invoice #2024-0156
Paid$48.2K
Collected this month
$3.1K
Outstanding
Parent App & Communication
Parents stay connected without anxiety. A beautiful timeline of their child's day, instant notifications, messaging, and full fee transparency — all in one place.
- Daily timeline with photos and activity updates
- Instant push notifications for all events
- Direct messaging with teachers and admin
- Absence request submission
- Fee statements, invoices, and online payment
- Multi-child support with easy switching
Sophie's Day
Today
Checked in safely
8:02am
Art activity - painting
10:30am
Lunch: ate most of it
12:00pm
Napping now
1:15pm
Singapore-Native Compliance
ECDA forms, subsidy calculations, CDA payments, PDPA compliance — all built in from day one, not bolted on.
- ECDA e-Forms integration
- Incident & accident compliance logging
- Basic & Additional Subsidy automation
- CDA payment acceptance
- PDPA-compliant data handling
- Full audit trails for all operations
ECDA
Forms & reporting
Subsidy
Auto-calculated
PDPA
Data protection
CDA
Payment accepted
All compliance checks passed
HQ Dashboard
For preschool chains — see all centres at a glance. Occupancy, billing, ratios, and alerts in one unified view. Push fee structures across centres with one click.
- All-centres overview at a glance
- Occupancy & enrollment metrics
- Cross-centre billing overview
- Staff-child ratio monitoring
- Centralized role & permission management
- Drill-down into individual centre details
BrightPath Learning (3 centres)
Staff CPD & Training Tracker
Track every qualification, certification, and CPD course across your team. Automatic expiry alerts ensure you never miss a renewal — and the compliance dashboard shows your ECDA readiness at a glance.
- Track qualifications, certifications, and CPD courses
- Automatic expiry alerts for certifications
- Compliance dashboard: % EC-qualified, first-aid coverage, CPD hours
- Upload certification documents for audit
- Meets ECDA Code of Practice (75% qualified, 20 CPD hours/year)
- Per-staff training history and upcoming renewals
Staff Compliance
Teacher Mei's First Aid cert expires in 30 days
Staff Rostering & Deployment
Assign staff to classes with time-bound shifts, see real-time ratio compliance, and automatically exclude staff on leave. The weekly view gives you full visibility over your deployment.
- Assign staff to classes with time-bound shifts
- Weekly and daily roster views
- Real-time staff-child ratio compliance (green/yellow/red)
- Automatic leave integration — excludes staff on leave
- Unassigned staff visibility
- Full audit trail of roster changes
Weekly Roster
Nursery 1
Mei, Sarah
Nursery 2
David, Lisa
K1 Class
Amy
Expense Tracking & P&L Reports
Log expenses across categories like rent, utilities, and salaries. Generate Profit & Loss reports by month, quarter, or year. Export professional PDF reports with your school letterhead.
- Log expenses across 10 categories (rent, utilities, salary, etc.)
- Attach receipts and supporting documents
- Profit & Loss reports grouped by month, quarter, or year
- Ledger view with chronological transaction history
- Export professional PDF reports with school letterhead
- Recurring expense support (monthly, quarterly, annual)
P&L — Q1 2026
Profitable23.8%
Profit Margin
12
Expense Categories
And so much more
Every detail considered, every workflow streamlined.
Reports & Analytics
Attendance, temperature, financial — all exportable as PDF or CSV
Direct Messaging
Secure parent-teacher communication in-app
Photo Sharing
Daily moments shared with parents in real-time
Conference Booking
Parents book parent-teacher meeting slots online
e-Signature
Digital signature capture for parent consents, enrollment, and excursion forms with audit trail
SPARK Reports
Auto-aggregated evidence across 5 SPARK 2.0 criteria with readiness scorecards
Offline Mode
Teacher app works offline, syncs when connected
Custom Branding
Your logo and colors on parent-facing features
See it in action
Book a personalized demo and see how CubbyBunny fits your preschool's unique needs.
Book Your Free Demo